It's easy to get started.WebEx is a web-based service, so you can use it from any computer (Windows, Mac, Linux, or Solaris) – as well as your iPhone, BlackBerry, or any other Wi-Fi or 3G-enabled mobile device. There's no complicated installation. Just log into your WebEx account to start or schedule a session. Participants don't need to be WebEx subscribers to join you online.
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Quick start guide
Learn the basics of using WebEx Meetings in this quick reference guide.
WebEx meetings make it easy to share and interact with others, no matter where they are.
The most common way to attend a WebEx meeting is through an email invitation.
Click the email link, enter your name and email address, and then click Join Now. There's no need to install or configure additional software.
After logging in, just dial the number on your screen to join the meeting, and that's it, you're in the meeting.
WebEx makes it easy to share your ideas with others, wherever you are.
CHOOSE THE BEST SHARING OPTION
WebEx makes it easy to share anything you want in an online meeting.
The Quick Start tab features three different ways to share information. You can show a document, an application, or your entire desktop in just seconds.
To share a file, just click the drop-down arrow next to the Share My Desktop button, then select Share File.
Select the file, and everybody in the meeting sees it instantly.
Want to show your entire desktop? Just click the Share My Desktop button.
This is the best way for everyone to see what you see as you switch between different items.
WebEx also makes it really easy to share an application with meeting participants. Just select an open application from the Share My Desktop pull-down menu, and everyone in the meeting can see it in action.
This is a great way to demo a product or let someone interact with an application they may not have on their own computer. You can even pass control to other, so they can make edits and changes in real time.
Whether you're sharing a document, an application, or your desktop, you always have control over your computer--and the entire meeting!
Whatever you want to share, WebEx makes it easy to get everyone on the same page.
CONNECT TO MEETING AUDIO
WebEx makes it easy to hold a web meeting on any device, no matter where you are.
Everyone can choose how they connect to the audio portion of a meeting. You can connect through a landline, or mobile phone, or through your computer using Voice over IP.
For this option, select Use Computer for Audio, then click the Call Using Computer button, and follow the steps on the wizard.
During the meeting, you can also switch from a computer to a phone. After selecting your name, click the audio button, and Leave Audio Conference. Then, dial in from your phone.
Anyone can mute their own line, by selecting their name, and clicking the mute button.
For complete control, and to avoid any disruptions, the host can mute and un-mute the lines of any individual participant, or everyone at once.
You can upgrade your account for a special voice conferencing capability, that calls meeting participants at the number of their choice.
That's it. No matter where you are, in the office, at home, or on the road, WebEx makes getting connected fast and easy.
SCHEDULE A MEETING FROM YOUR WEBEX SITE
It's easy to schedule a WebEx meeting to connect and share your ideas with others.
To schedule a meeting, launch a browser and go to your WebEx site.
From your meeting site, click Log In, and enter your username and your password.
Once logged in, you'll see Host a Meeting on the left, where you can schedule a meeting.
First, enter the meeting topic, and create a password.
Next, provide details of the meeting, including the date, time and length.
Then, invite participants by email, and click Schedule a Meeting.
You'll see confirmation the meeting's been scheduled, and if you use Outlook, you can even add the meeting to your calendar with a click of a button.
That's all it takes to schedule a WebEx meeting.
SHARE YOUR WEBCAM
Share your webcams in every WebEx session for a true face-to-face meeting experience.
You can get started right from your home page. Just click the video button next to your name, and everyone in the meeting can see your webcam video.
Any participant can share a webcam, simply by clicking the video button next to his or her name.
WebEx makes it easy to view everyone's video. Just click the participant icon to change from the participant list to webcam sharing view. View up to six webcams at a time during an online meeting.
The active speaker window displays whichever participant is currently speaking. The host also has the option of selecting a specific participant for everyone in the meeting to view.
No matter who's in the active speaker window, you can always see yourself in a picture-in-picture view.
The active speaker window can be dynamically expanded to full-screen view at any time. Your meeting has now become a true video conference experience, featuring high-quality VGA video.
Only WebEx makes it this easy to bring your meetings to life.
ATTEND A MEETING ON YOUR IPHONE
It's easy to attend a WebEx meeting from an iPhone.
First, download the free WebEx application from the Apple App Store.
Access the e-mail invitation on your iPhone and tap the link�which connects you to the teleconference.
There's no need to enter the conference I.D. or meeting number. WebEx automatically does it for you.
Tap the Home button, and then the WebEx button to join the meeting.
The icons on the bottom allow you to mute, view content, and see the participants list.
With the iPhone's native 3G and Wi-Fi support, you have everything you need to attend a meeting on-the-go.
WebEx makes it easy.
RECORD A MEETING
WebEx makes it easy for the host to record a meeting and share it with others.
To begin recording, select the Record icon.
When the panel pops up, click the record option, and all audio and content shared in your meeting will be recorded to your account site.
When you want to stop recording, click the Stop button.
How soon your recording will be available, will depend on the length of your meeting and the amount of shared content.
From your meeting site, you can send the recording to colleagues, coworkers, or anyone who couldn't attend.
On the left, you'll find a link to all your recorded meetings. Just click on the email icon beside the name of the meeting you want to share.
Then, enter the email address, and add a short note about why you're sending the meeting recording�and click Send.
That's it! Recording and sharing a WebEx meeting is easy, and it's free.
SHARE A FILE
WebEx makes it easy to share a file with anyone, anywhere...online.
You can start sharing right from the Quick Start page.
Just select Share File from the drop down menu, to show any document � such as a presentation or spreadsheet. Then, browse for the file you want to share � the format doesn't matter. Open it to share with everyone in the meeting.
If you have multiple documents open at the same time, you'll see a tab at the top to switch between them.
Showing a document with multiple pages? No problem. Just use the arrows to scroll back and forth between pages.
You can also present your file full screen, while simultaneously viewing the presenter's video in the Active Speaker window. Participants can even arrange the Active Speaker window to view hidden content.
Easily share a file with your widespread team, complete with high-quality video and audio � just like you were in a room together.
That's the power of WebEx.
SHARE A WHITEBOARD
A whiteboard is a valuable tool for developing and capturing ideas.
With WebEx, meeting participants can share a whiteboard, and even draw over documents and presentations, as if they were in the same room.
Under the Quick Start tab, click this icon to activate the whiteboard, along with special drawing tools that can write text�make shapes and lines�highlight, even change colors.
Everything drawn on the whiteboard is seen by everyone in the meeting. The presenter can give others the ability to use the drawing tools, so all participants can draw simultaneously.
Whiteboard annotations, notes, and sketches can be saved to your desktop.
When your meeting is finished, the Meeting Center will prompt you to save when you exit.
That's it! WebEx's whiteboard makes it easy to brainstorm and share ideas.
