Webex Meetings Icon Webex Meetings Essentials
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face to face. Wherever you are.

Webex Meetings essentials

Video conferencing is as simple and seamless as meeting in person. With Webex, you and your team can connect from anywhere.
Teams screenshot

Meet Webex Meetings

Webex Meetings brings your team together—with video conferencing, high-quality audio, chat, and screen sharing on any device.

Here’s a peek inside a meeting.
Download the Webex Meeting quick guide

Get started

Your first step, if you haven't already, is installing the Webex Meetings app. You can also access Webex Meetings in your browser by visiting our Meetings sign-in page.

Webex Meetings

Download for Windows
Also available here:

Scheduling

From the desktop app

1Sign in to your account.
2Select Schedule to go to the Schedule a Meeting page.
3Select a meeting template.
4Enter the meeting information and invite attendees by email by email address.
5Click Schedule.

Use Webex Productivity Tools to make scheduling easier

Webex Productivity Tools allow you to schedule, start, and join Webex meetings directly in Microsoft Outlook.
1From the Downloads page on your Webex site, under Cisco Webex Productivity Tool, select Download.
2When the installation is finished, open the Webex Meetings desktop app, click Schedule.
3A new Outlook calendar invitation will open, and the Webex invite information will auto-populate.

From the mobile app

1Swipe left to My Meetings, then tap the schedule icon “” in the top right-hand corner of the app.
2Give your meeting a title.
3Edit the time and date of the meeting.
4Add the email addresses of your meeting guests.
5Tap Schedule in the top right-hand corner.
If you can’t access your regular calendar for any reason - you can still schedule a meeting. Just use your Personal room or use the built-in site scheduler.

Starting and joining meetings

  • From a calendar invite
  • From the desktop app
  • From the mobile app
1Click Join in your email invitation to join the meeting.
2Click the installer file to install the Cisco Webex Meetings app.
  • If you have trouble downloading the app, click Download the app again. If you can’t download the app click Join from your browser.
3Enter your name and email address and click Next.
4Enter the meeting password -it’s in the email invitation- and click Next.
5Click Show me what’s new for a quick tour or select Skip.
  • You see a video preview of how you’ll look to others.
6Change your audio and video seetings before joining your meeting.
7Click Join Meeting.
Use the desktop app to easily start and join your meetings. Sign in using your Webex account for the best experience.
Start a meeting in your personal room
1Click Start a Meeting.
2Choose your audio and video settings before joining your meeting.
3Click Start Meeting.
Join a scheduled meeting from the Upcoming Meeting List
1Click Join next to the meeting when it’s time.
2Enter the meeting password, if necessary, and click Join.
3Choose your audio and video settings before joining your meeting.
4Click Join Meeting.
Join a Meeting from the Search Bar
1Enter a Personal Room ID, meeting number, or meeting link and click Join.
2Enter the meeting password, if necessary, and click Join.
3Choose your audio and video settings before joining your meeting.
4Click Join Meeting.
Use the mobile app to easily start or join your meetings. Sign in using your Webex account for the best experience.
Start a meeting in your personal room
You must be signed in
1Tap Start Meeting.
2Choose your audio and video settings before joining and tap Start.
Join a scheduled meeting from the Upcoming Meeting List
1Swipe right to My Meetings.
2Tap Join next to your meeting in the meeting list.
3Choose your audio and video settings before joining and tap Join.
Join a Meeting using Meeting Number
1Tap Join Meeting.
2Enter the 9-digit Meeting Number from the email invite or enter the URL of the Personal Room in the text box.
3Tap Join in the top right corner of your screen.
4Choose your audio and video settings before joining and tap Join.

Best practices for Meetings audio and video

It’s always good to have yourself all set up before joining a meeting. Here are some best practices to make your meetings better for everyone.

  • Take a moment to preview the video feed and make sure your lighting is sufficient, and surroundings are clear of anything you don't want other guests to see.
  • We recommend using a headset to reduce distractions for you and keep background noise from disrupting the meeting.
  • Mute your microphone in meetings when you’re not speaking to avoid distractions or interruptions to the meeting.
Learn how to choose your audio and video settings before you join a Webex Meeting

Sharing, notetaking, and whiteboarding

Sharing anything

It’s always easier to explain by showing. While in your meeting, share an application, file, or your entire screen with remote guests in real-time.
1Hover your mouse over the meeting to display in-meeting controls.
2Click Share.
3Select the content you want to share, including individual files or documents, applications, multimedia, or your entire screen with everything you have open and in view.

Whiteboarding together

How to whiteboard
1Hover your mouse over the meeting to display in-meeting controls.
2Click Share, and then select New Whiteboard.


Learn how to use Whiteboarding in Webex Meetings


whiteboard Meetings UI
Whiteboarding example



Notetaking for all

How to annotate
1While you’re sharing content, hover the mouse over the You’re sharing message at the top of the screen and click Annotate.
2Click an option from the Annotate toolbar.


Meeting hosts can allow participants to annotate on content that’s being shared.
1Click on the Participant menu.
2Select Assign Privileges.
3Select Participants and check the Annotate check box.


notetaking Meetings UI
Notetaking example

Want to learn more about Webex Meetings? We have live and recorded classes to help you learn. Join a live class so you can ask questions, or view a recorded class now.

Join an online class
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Working as a team has never been easier

Webex Teams essentials

Whether you’re new to working from home or already a pro, here’s everything you and your team need to start using Webex Teams.
Teams screenshot

Meet Webex Teams

Webex Teams empowers you and your team to collaborate all in one place, from anywhere—with messaging, file and screen sharing, video meetings, whiteboarding, and more.

Here’s a peek inside a space.
Download the Webex Teams getting started guide

Get started

Your first step, if you haven't already, is installing the Webex Teams app. You can also access Webex Teams in your browser by visiting teams.webex.com.

Webex Teams

Download for Windows
Also available here:
Inviting people to space interface

Invite others to join you

What's teamwork without your team? Adding people is super easy—just click on the People tab in a space and invite your colleagues by email. Once they sign in or sign up, they'll automatically be added to the space you've invited them to.

What is the difference between a space and a team?

Spaces

You can think of a space as a virtual room with two or more people, where you can send messages, make calls, have video meetings, share files, and whiteboard with everyone in the space.

Teams

Teams help keep everything organized and are great for a group of people working together on multiple projects and across various spaces.

Messaging

Sending someone a message

You can quickly contact internal or external people using chat for direct messages or creating a group space.
1Click the add icon "+" and choose to Contact a person or Create a space.
2Type the name or email of the person in the Search field.
3Click the person you want to chat with.
4Once in the space, type your message and press Enter. It's that easy.
Learn how to send a message

Editing messages

Send a typo? No problem, hover over your message and click to edit your message. Then, make your changes and click Update. After you update the message, you'll see (Edited) next to it in the space.
teams messaging component

@mention

To get someone’s attention @mention their name. They will see @ against the Space, showing that their name has been tagged. Or use @all to notify everyone in the space.

Give your message some personality

You can customize your message by formatting the text, inserting emojis and gifs, or adding attachments and screen captures. Let someone know how you feel about a message using emoji reactions.

Answer a specific message in a thread

Hover your mouse over the message and use the arrow option.



teams messaging gif
An example of answering a specific message in a thread, with an attachment

Meetings

Starting a meeting in Webex Teams

There are different ways to meet in Webex Teams. One easy way is to:
1Select the name of the person or space you want to start a meeting.
2In a group space, tap the Meet button at the top of the space to start a meeting.
In a direct message, click the Call button
3Click Start meeting.


Everyone in this space will be notified it’s time to join.

Joining an ongoing call in a space

Click on the green meeting timer in the space and select “Join” from the menu or click the pop up on your screen as the meeting starts.
green meeting timer button example

Joining meetings and answering calls

When you receive a call, you’ll see a notification allowing you to:
  • Answer: To take the call.
  • Decline: If you can’t answer now.
  • Message: If the caller is also a Teams user, you can answer with a chat message instead.
incoming call interface example



Start an instant meeting gif
An example of starting an instant meeting in a Space

Sharing

Sharing everything

Drag and drop files into any space, or click the at the bottom of the space to attach a file from your computer. You can also share files from OneDrive or Sharepoint—no need to download and re-upload.
Learn how to share files

Whiteboarding together

Create a whiteboard and draw out your idea in an instant. Changes save automatically, and your whiteboard is added to the space, allowing anyone to edit or share with other teammates.



sharing files gif
An example of sharing files via drag and drop

Want to learn more about Webex Teams? We have live and recorded classes to help you learn. Join a live class so you can ask questions, or view a recorded class now.

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young woman on laptop with headphones on

Stay connected no matter what

Even if you have a poor connection or no internet at all, you can still make it to your meetings. Use our bandwidth troubleshooting page to learn everything you need to know to stay connected.

Low bandwidth troubleshooting
man on laptop computer

Master the art of remote work

If remote work is new for you, here are some tips for everything from setting up your home office to remote meeting best practices to make the change a little easier.

Tips for remote work

Need more help?

Visit our Help Center for more support when
working remotely.

Webex Help Center