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Interactive Q&A, quizzes, and polling
Large meeting and virtual event hosting
Digital co-creation and brainstorming
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Rooted in the belief that women should be in control of their health and futures, MSI Reproductive Choices has provided contraception and safe abortion services for over 45 years. They help individuals from all walks of life - from major cities to remote villages across Africa and Asia.
With 33 contact centers that serve as primary touchpoints for client interactions, it was crucial for MSI to answer as many client inquiries as possible.
High proportion of unanswered calls due to staff shortages.
Maximize the number of client interactions handled, whilst leveraging existing infrastructure.
Clients became comfortable with using WhatsApp as their main channel of communication.
With 33 contact centers that serve as primary touchpoints for client interactions, it was crucial for MSI to answer as many client inquiries as possible. The existing voice-based approach restricted their ability to provide the right information to those who needed it, manage the volume of inbound calls efficiently, and be cost-effective.
“Our reliance on voice traffic as a primary means of communication limited our ability to handle increasing numbers of inquiries. As a result, we could only answer just over half of the calls we received. With limited resources and agents available, we needed to find ways that would help us address these challenges within the confines of our resources and staff,” shares Ephraim Muvirimi, Global Contact Center Lead at MSI Reproductive Choices.
Customizing contact center operations is easier said than done. For an organization operating in multiple countries, MSI’s challenges were diverse. While the goal was to maximize the number of people they could reach in a cost-efficient way, they also had to ensure that the contact center could operate remotely owing to the COVID-19 pandemic.
“Given restrictions, during the pandemic our agents weren’t able to answer calls from our contact centers. We tried initially to transfer all incoming calls to our agents working remotely but this was a very inefficient process. The varying telephony standards in the countries we operate in further complicated the situation. We needed our agents to continue handling client interactions without putting them at risk,” Ephraim explained.
MSI needed a platform that could integrate with their existing database management software.
With Webex Engage’s capability to seamlessly work with existing systems, offering two-way messaging for client interactions at scale, and evolve with MSI’s presence across the world, were the key reasons that made it the perfect option. The platform enabled agents to work remotely without compromising on productivity or contact center performance. It also supported clients unable to make personal phone calls in private during lockdown.
Webex Engage offered:
The benefits of the platform were evident right from the start, leading to their inbound call answer rate improved from 54% in 2018 to 78% in 2021 - a 23% increase.
Clients who have undergone procedures for example could be sent automated reminders about their implants or upcoming follow-up appointments over WhatsApp.
Nearing 20,000 messages and 5,000 calls every month, they believe virtual assistants can help handle that growing messaging traffic more efficiently through automation, thereby freeing up our staff for more complex enquiries.
Routine inquiries about clinic locations or the services that we offer can be addressed by a chatbot and seamlessly transferred to our agents if our clients need further assistance.
We are excited to see how our collaboration with Webex CPaaS Solutions can help transform and strengthen our client experiences.
Ephraim Muvirimi, Global Contact Center Lead, MSI Reproductive Choices