Need to change your in-person event to a virtual format? There are
solutions for every type event - from small events that keep your small business running to
large company-wide meetings and conferences.
Let's get started!
Choose the right solution
Plan for success
Practice makes perfect
Day of the event
Webex Meetings with VBrick
A great event starts with choosing the right platform. Consider how many people you need to connect,
how they will participate, the level of control you need, how much interaction you want and if you
want to record and share the playback later.
For events with over 5,000 attendees, contact your Cisco sales or partner team.
For events with over 5,000 attendees, contact your Cisco sales or partner team
* Available with Webex Meetings April 13, 2020; coming to Webex Events soon
** Webex Meetings support up to 1,000 attendees. For the best experience, we recommend events of only up to 200
*** Vbrick supports more than 3000+ attendees, however, the free trial is limited to 5000 maximum
† Depends on platform capability
Just like an in-person event, planning is key to success:
Schedule a rehearsal
Roles and responsibilities
Before you go live:
After the event
Webex Meetings provides a more casual, and interactive experience for attendees. Webex meetings
is designed for interactive collaboration - where attendees and presenters have similar
abilities to mute and unmute themselves, share content and message during the meeting. As such,
there are less controls on attendee participation.
For larger audience sizes, presenters may find it difficult to keep track of any attendees that
are unmuted and disturbing others. For large or formal events where you want to maintain control
of mute and unmute, we recommend reviewing the differences
between Webex Meetings and Webex
Before your meeting, get familiar with the basic host
controls. When scheduling your meeting
ensure mute on entry is enabled and beep on entry is disabled.
During your meeting we recommend having the host assigned to mute attendees as needed, manage
chat and remind you to keep the session running on time. Remember to record your
After the meeting, you can choose to save your
Don’t forget to send the recording
to all attendees, and include a survey using a third-party survey tool for feedback if required.
Webex Events provides more controls – enabling you to deliver formal events with confidence,
while providing an interactive experience for attendees. Webex Events allows you to schedule a
program. This feature gives you more options for managing
registration, by grouping related
events together around a specific project, learning series or audience. You can also customize
the registration form for a more friendly, informative sign-up. If you need to measure the
effectiveness of your event marketing efforts, create source IDs to track
came from. Lastly – if needed, you can configure
allow you to charge for your event
using popular payment methods like Paypal.
Before your event, get familiar with how to schedule
and know the basics of Webex
Events. If needed, share helpful links so that attendees
know what to expect, how to register
and join an event. We
recommend sharing how to join
via the desktop application for the best
During the event, start
a practice session so that attendees
joining early don’t hear you
getting ready to go live. follow the best practices above, and don’t forget to record your
event! We recommend using the interactive features Webex Events provides, such as Q&A
keep attendees engaged.
After the event, distribute post-event surveys and analyze results, send thank you for attending
and sorry we missed you emails with a link to the recording, track lead sources, run reports on
live and recorded event stats.
Webex Meetings with Vbrick allows you to live stream your event to large global audiences. It is
a great solution for large events; from all-hands or company-wide meetings - to large
announcements. For the best experience, host broadcasts from one or more Webex-compatible video
After the event, Vbrick allows you to share an interactive recording. As the event host, you can
control access to the recording, edit the video online, use speech to text transcription
services and expire content automatically. Vbrick also provides interactive features when
watching the recording too – like the ability to search through speech while providing efficient
video playback and caching.
Before your event ensure streaming your meetings is enabled
by your site administrator.
During your event, don’t forget to start
After your event, your stream automatically becomes available as a recording in your Vbrick Rev
account. You are encouraged to configure
your saved video at that time.
Webex Meetings with Facebook Live streaming allows you to extend the reach of your event to your
social media community – from within your Webex Meetings application. The streams include the
audio, video, and content that is shared while the meeting is active.
Before the event, check that streaming your meetings using Facebook Live is enabled
by your site
During your event, start
streaming to your Facebook account and share to your timeline. Assign
someone to monitor the live interactions in your newsfeed.
After the event, your stream automatically becomes available as a recording in your Facebook
Timeline when it ends. Depending on your Facebook settings, your viewers can respond to your
stream by using the React and Comment buttons. Your viewers can also show your meeting to other
Facebook users by using the Share button.
Want to talk to an expert? Join a professional live team of trainers for a live class on running the
Need help? Let our certified Webex producers take your online event or webinar to the next level.
Our Webex assist team will take care of your event logistics end to end - so you can rest assured
your event will go flawlessly, and stay focused on the content and delivery.